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Privacy Notice with GDPR In accordance with the General Data Protection Regulation and related UK data protection legislation, we are committed to protecting the confidentiality and security of the information that you provide to us. This Privacy Notice is designed to help you understand how we collect and use your information. We may collect information from you about other people, for example, family members who may drive your car or who may be included on a travel or household insurance policy. If you give us information about another person it is your responsibility to ensure and confirm that:·
If you have any questions or
queries about this policy please contact us. How to contact us:
Colin Hardy & Company
Limited We collect, use and store your personal information in order to fulfil requests for quotes, products and services as part our insurance broking, claims handling and risk management business. It may also be used to verify your identity, to administer payments and to enable us tocarry out anti-money laundering and other financial crime checks where required. If you pay by instalments your information may also be used to arrange credit. The use of your data is essential for us to check your identity, to enable you to enter into an insurance contract and for the insurance to operate (in the event of a claim, for example). We may also use it keep our records up to date, to notify you about changes to our service and to help us develop new products and services. If you do not provide the information required we are unlikely to be able to arrange your insurance and may not be able to provide certain services to you. We may monitor calls, emails, text messages and other communications with you. When you contact us we may keep a record of that correspondence and any information provided to us during that or any subsequent communication. Marketing: If you have already consented and wish us to stop using your information for this purpose or any other purpose then please contact us. See “Any recipient or categories of recipients of the personal data” below. Nature of personal
information: We may collect, use and store sensitive personal information such as criminal convictions and medical conditions as necessary in relation to insurances such as motor, home, travel and health insurance. This information may be shared with insurers, insurance product providers and our third party service providers. Where necessary, we shall obtain your consent to the processing of such information. Sharing information: As an insurance broker we must disclose personal information to insurance companies, underwriting agencies, business partners and other parties in order to provide our products and services and to enable you to enter into insurance contracts. Examples of other parties include other insurance intermediaries, loss adjusters, regulatory bodies, legal and accountancy firms involved in the claims handling process. We may also share your personal information with fraud prevention agencies such as the Claims and Underwriting Exchange Register and Motor Insurance Anti-Fraud and Theft Register. We may pass information relating to your insurance policy and any incident to the operators of these registers, their agents and suppliers. For motor insurance we share it with the Motor Insurance Database (MID) which may be used to establish whether a driver is insured to drive a vehicle and/or for preventing or detecting crime. If you are involved in an accident in the UK or abroad, the MID may be searched to obtain relevant policy information. You can find out more at www.mib.org.uk We may also disclose your information to service providers engaged to perform services on our behalf. Such service providers are contractually restricted from using or disclosing the information we give them except as necessary to perform services on our behalf or to comply with legal requirements. We only share your information if we are satisfied that our partners or suppliers have sufficient measures in place to protect your information in the same way that we do. We may also disclose personal information to new owners of our business in the event that we are subject to a merger or acquisition. Disclosure may also be made to enable company audits, regulatory inspections or to investigate a complaint, suspicion of fraud or a security threat. We never share your information outside our organisation for marketing purposes. You understand that we may disclose the information you provide to relevant other parties for the purposes described in this Notice. Transfer of personal data
outside the UK: By providing us with your information, you consent to the collection, international transfer, storage, and processing of your information. These transfers are governed by European Union (EU) standard contractual clauses or equivalent data transfer agreements to protect the security and confidentiality of personal information. How long we keep
information about you: Your data protection
rights:
If you want to invoke any of
these rights please write to us: Withdrawal of consent How to make a complaint: If you are dissatisfied with
how we deal with your complaint, you may contact the Information
Commissioner's Office: Information from other
sources: We also obtain information about you from credit reference agencies and similar third parties. Some personal information may be provided to us by third parties such as insurance companies, other insurance intermediaries and motor vehicle licensing authorities. In some cases you will have previously submitted your personal information to them and given them approval to pass this information on for certain purposes. Such information will only be obtained from reputable sources which operate in accordance with the General Data Protection Regulation. In the case of motor insurance a search of your driving licence number and that of any named driver will be checked against the DVLA database to confirm the licence status, driving entitlement and relevant restrictions endorsements/convictions. No Claims Discount details may be checked against a No Claims Bonus database. A search of the DLN against the DVLA and NCA databases should not show a footprint against your (or another relevant person’s) driving licence. For further information
about disclosing your Driving Licence Number see http:/www.mylicence.org.uk/
DVLA are at www.dvla.gov.uk
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